Chromebook vs Windows for K12 Professionals

Which is Better for Teaching: Chrome OS or Windows?

If you were asked to trade a Windows work laptop for a Chromebook, we would bet your answer would be “no way!” 

Last year, we asked our education staff that question– “Would you consider using a Chromebook as your primary device”– and the answer was a resounding “no”. Why? Most cited perceived poor product quality as the main reason for resisting the switch.

The key word here is perceived. Educators’ experience with Chromebooks has greatly been in dealing with student Chromebooks. While these devices are perfect for student use (durable, budget-friendly, and lightweight), they leave much to be desired for the working professional. 

But the winds have changed. In 2024, Google officially introduced a new classification of Chromebooks–Chromebook Plus–which gave a whole new look to ChromeOS. This designation puts the Chrome operating system into premium form factors that gives the look and feel of Chromebooks a major upgrade. It’s not just aesthetics, though. Chromebook Plus devices are also specced out for greater power and productivity. Most of the newest models even have baked-in AI capabilities. 

So do Chromebook Plus devices have what it takes to go head-to-head with tried and true Windows devices? 

Let’s take a side-by-side look at what you can expect from both so you can make a thoughtful decision next time a device refresh rolls around. 

What Does Switching to Chromebooks Look Like?

Making the decision to switch operating systems isn’t easy. Whether you’re buying for yourself or an entire staff, it’s important to weigh your options and understand the trade-offs. That’s exactly what Nellie Cottle, a tech/STEM teacher and technology integration specialist at Monroe County Schools (WV), did when her district decided to switch teacher devices to Chrome OS over three years ago.

“Budget and device management were the main reasons for getting Chromebooks for teachers,” Nellie explained. For Monroe County Schools, reclaiming a portion of their technology budget was worth the trade-offs of moving away from Windows. Despite some initial hurdles, Nellie found that Chromebooks offered a simple, streamlined teaching experience that integrates seamlessly with the Google Workspace for Education Apps she uses daily.

For the teachers at Monroe County Schools, Chromebooks went beyond changing the way they work. Chromebooks changed the way they teach, granting teachers the ability to better help students use their own Chrome devices. “I think it is important for teachers to be familiar with using Chromebooks so they can show students how to better use them,” Cottle shared.

In fact, Chromebooks have been shown to provide measurable benefits for schools. With Chromebooks, schools can expect:

• 55% fewer unplanned outages
• 76% less frequent rebooting
• 73% less time to reboot
• 59% less time spent on maintenance

Chromebooks continue to gain momentum in US classrooms, shaping the future of digital learning. That’s because they continue to shift and evolve to suit the needs of K-12 education.

The Evolution of Chromebooks

Over a decade ago, Google introduced Chrome OS, marking the start of a new era in education technology. When Chromebooks first hit the market in 2011, they were simple machines—essentially a browser housed in a basic shell. Fast-forward to today, and Chromebooks have grown into devices with features that “rival both MacOS and Windows laptops.”

Modern Chromebooks, especially Chromebook Plus models, now offer a full laptop-like experience. Teachers and staff can store files, run third-party apps, and seamlessly manage their workflows—all while benefiting from Chrome OS’s lightweight, cloud-focused design.

What Is The Difference Between Windows vs. Chromebooks?

So, what’s the difference between Chromebooks and Windows? From AI capabilities to updates and everything in between, both platforms have their own strengths. Let’s break it all down and see how they stack up.

Speed

When it comes to speed, Chromebooks and Windows devices take very different approaches. Here's how they compare and what that means for you.

Chromebooks: Built for Speed

There’s no denying that Chromebooks were built for speed. Why are Chromebooks faster? They rely on Chrome OS, a lightweight operating system designed to prioritize speed and simplicity. That’s true even in models with the most basic processors. It’s all due to its simplicity. By removing the “fluff” that can slow and bog down other operating systems, Chrome OS is able to deliver a hyper-responsive user experience. What’s more, Chromebooks have an almost instantaneous boot-up!

They keep their speed better, too. Chrome OS’s small local storage defends the system from getting over-extended and slowing down over time.

Windows: Power at a Price

Windows, on the other hand, were designed very differently. While modern Windows devices have made significant strides in this area, they were made for powerful processing and functionality to accommodate a wide range of professional-grade, resource-intensive tasks. Windows are monsters at tasks like 3D rendering, video/photo editing, data manipulation, etc.—but at a price.

Unlike Chrome OS—which is optimized for cloud computing—Windows relies heavily on local apps and software. The more apps you install, the more the system changes, which can result in noticeable slowdowns.

User Interface

Chromebooks: A Simple and Intuitive Interface

According to Nellie Cottle, one of the biggest hurdles for teachers at Monroe County Schools was not knowing how to use Chromebooks. Most had spent their entire careers on Windows or Mac. “Teachers had been using Windows laptops and did not understand how to use Chromebooks,”

Fortunately, making the jump to Chrome OS isn’t as challenging as it seems. Chromebooks combine two familiar digital environments—the Chrome browser and a standard laptop layout—into an intuitive and user-friendly interface.

The Chrome OS interface feels impressively responsive and offers a clean, straightforward design. From the home screen, it resembles the Chrome browser but integrates elements from familiar operating systems like Windows or MacOS, making it easier for new users to transition.

A notable feature is the “shelf,” a customizable toolbar that includes essentials like File Manager, Chrome Browser, and Settings by default. Users can pin their favorite apps to the shelf and reposition it to any edge of the screen, adapting to individual workflows while keeping things simple.

Windows: Familiarity and Flexibility

Windows features an interface many users recognize, with a taskbar, desktop, and standard file management controls. For users who have relied on Windows throughout their careers, these elements provide a sense of continuity.

Windows also offers a wide range of customization options, allowing users to adjust the layout, taskbar shortcuts, and desktop organization to match their personal preferences. While this flexibility appeals to some, others may prefer the simplicity of a system like Chrome OS, which eliminates the need for extensive configurations.

Applications

Chromebooks: Expanding Possibilities with Apps

At its origin, Chrome OS had limited app support, which initially restricted its functionality. But today, that’s a thing of the past. Modern Chromebooks support third-party and Android apps through the Google Play Store, opening up a world of possibilities.

With more apps than ever optimized for Chrome OS, users can easily explore tools that foster creativity, productivity, and engagement in the classroom. For apps that aren’t natively compatible, Google’s ability to translate the Android framework into Chrome OS ensures smooth performance.

The Google Play Store offers a wide variety of apps and extensions that are perfect for education, including tools for classroom management, lesson planning, and student interaction. Chrome OS makes it simple to bring these apps to life in the classroom, enhancing both teaching and learning experiences.

As for standard office applications, Chrome OS is optimized for Google Workspace (and Google Workspace for Education).

• Email → Gmail
• Word Processing → Google Docs
• Data Manipulation → Google Sheets
• Presentation Building → Google Slides
• Note-Taking and Collaboration → Google Keep
• Form Creation and Surveys → Google Forms
• File Management and Storage → Google Drive
• Scheduling and Calendars → Google Calendar
• Video Conferencing → Google Meet
• Team Collaboration → Google Chat

Windows: A Legacy of Compatibility

Windows, the “most popular operating system in the world,” has long been synonymous with compatibility. It supports virtually any software you need, from resource-heavy applications to niche tools, and many devices come preinstalled with Microsoft Office.

That said, finding and downloading apps through the Windows App Store often leaves users wanting more. The store’s limited selection and inconsistent quality make it less appealing compared to the streamlined experience of the Google Play Store for Chrome OS.

Updates

Chromebooks: Seamless and Stress-Free

One of Chromebooks’ low-key best features is their auto-updates. Chrome OS seamlessly and silently pushes frequent updates to the system. No disruptive update requests or slowed start-up—just a consistently up-to-date OS that you never have to think or worry about. This streamlined approach keeps devices secure and performing well without adding extra work for users.

Windows: A Reliable Update Process

Windows devices also prioritize regular updates to keep systems secure and functional. The difference is that Windows updates can sometimes feel disruptive due to mandatory restarts. However, Windows 11 has introduced improvements aimed at reducing downtime and providing users with more control over when updates are applied.

Scheduling updates during non-working hours can help minimize interruptions, though slower start-up times during installations may still be experienced by some users

Storage & File Management

Chromebooks: Optimized for Cloud Storage

Designed to operate primarily in the cloud, Chromebooks are ideal for cloud-based storage and collaboration. From the OS, users can access, manage, and sync files easily. For those times when internet access isn’t available, Chrome OS allows you to “Activate offline” for commonly used files, ensuring they’re ready when needed.

Cloud syncing was one of Nellie Cottle’s favorite features of teaching on Chrome OS:

“I like how [my device] automatically saves files to Google Drive. Adding files to Drive protects you from losing files. Plus, you can access them from other devices.”

This cloud-first approach also lends itself to speed and efficiency. By minimizing local storage demands, Chromebooks maintain lightweight designs and often come at a more affordable price point. While local storage is available, it’s limited compared to Windows devices, with most Chromebooks capping at 256 GB. That said, newer premium models now offer expanded storage, making them a better option for users who need more space without losing the benefits of cloud integration.

Windows: Power in Local Storage

No question, Windows has more brawn in terms of local storage and file management. Windows devices offer many options for internal storage, with some containing up to 2TB to work with. They also feature a robust file management system, allowing you to:

• Copy, rename, resize, and organize files
• Create hierarchical folder structures
• Access advanced management tools directly from the file manager

While Windows primarily emphasizes local storage, OneDrive integration is available as a built-in cloud option. It allows users to back up files and access them across devices, although manual syncing is sometimes required to keep workflows consistent.

The extra storage can be a blessing and a curse. As many Windows users know, systems often slow down as local storage fills up. This is due to background processes and fragmented data over time. Tools like disk cleanup and storage optimization in Windows 11 help mitigate these issues, giving users more control, but performance can still decline when storage nears capacity.

Compatibility

Chromebooks: Easy and Compatible

Chromebook compatibility with accessories has improved greatly over the years. They work seamlessly with Bluetooth devices, USB peripherals, and support monitor connections through DisplayPort, DVI, HDMI, or VGA. Even for users new to Chromebooks, the intuitive interface makes it simple to connect a wide range of external devices.

Going one step further to make Chromebook life easier on its users, Google developed the “Works with Chromebooks” program. This program ensures compatibility with accessories from trusted manufacturers like Logitech, AVer, Canon, and more, giving users confidence when choosing hardware.

Windows: Built for Universal Compatibility

Being the world’s most popular operating system, Windows OS has no shortage of compatible peripherals. Just about every accessory is developed with Windows in mind, making it incredibly easy to find ancillary products that integrate seamlessly with your laptop.

AI Capabilities

AI has gone from being a buzzword to becoming a key part of the operating system itself. But what does that look like in action? For Chromebooks, it’s Gemini, fully integrated with ChromeOS. For Windows, it’s Copilot, delivering powerful tools within a familiar system. Let’s break down how they compare and what sets them apart.

On-Device AI Integration

Higher-end models of both Chromebooks and Windows devices feature AI built directly into their operating systems. For Chromebooks, this comes through tools powered by Google Gemini, such as “Help me write” or AI-enhanced video calls, seamlessly integrated into ChromeOS. Windows takes it to another level with Copilot built directly into Windows 11, offering an integrated AI experience right out of the box. Some Windows devices even include dedicated hardware like Neural Processing Units (NPUs), powering advanced features like real-time image creation and local processing.

This integration enables tasks like summarizing PDFs, generating images, or live translating to happen right on the device, cutting down on cloud reliance. And while these developments are exciting for anyone who loves seeing AI in action, it’s important to note that not all devices in either lineup have these features—yet.

Flexibility Through Cloud-Based Tools

For devices that don’t have built-in AI, both Google and Microsoft offer cloud-based versions of their platforms. Chromebook users can access Gemini for collaborative tools and content generation, while Windows devices tap into Copilot for similar functionality. The cloud ensures users can still harness AI capabilities, even on devices without the latest hardware.

Add-Ons and Scalability

To expand functionality, both platforms provide premium add-ons. Google’s Gemini integrates with Google Workspace for Education through the Google One AI Premium plan, offering advanced features across apps like Docs, Sheets, and Slides. Meanwhile, Windows’ Copilot offers subscription-based tiers, including Pro and enterprise options, catering to educators and institutions needing tailored AI solutions.

Privacy and Local Control

Privacy is a big deal—and both platforms take it seriously. Chromebooks lean into localized processing, so tasks like Magic Editor or live captions stay on the device, keeping data closer to home. Windows offers a blend of on-device and cloud-based options, giving you the freedom to decide how much control you want.

Value

Chromebooks are well known as the more economical option when weighed against Windows devices. However, the price gap is shrinking as an increasing amount of budget-friendly Windows emerge as low-cost competitors.

When assessing the value, though, it’s important to keep the intended use in mind. While Windows delivers a beefed-up system that supports serious heavy lifting in computing and processing, typical K-12 users don’t require that type of muscle. Schools purchasing for staff (and individuals) can reclaim enormous amounts of cost by opting for Chrome instead of bulked-out Windows laptops, and still get all the functionality needed for classroom use.

Granted, there are exceptions within a school environment, and some staff do require more computational strength than Chromebooks are capable of. For instance, teachers and students involved in engineering, esports, photo/video production all require the type of processing power and graphics that you can only find in a Windows device.

Despite their reputation for feeling, performing, and looking cheap, major manufacturers are introducing beautiful, premium models of Chromebooks for schools. Still managing a lower cost than their Windows counterparts, these devices deliver a professional, pleasant, and surprisingly powerful user experience.

Exclusive to Chromebooks

Google continues to make Chromebooks an excellent fit for educators by adding features designed specifically with classrooms in mind. Two standout tools—Screencast and Cast Moderator—are available exclusively on Chromebooks, making it easier to teach, collaborate, and engage students.

Screencast

Easily record, share, and view transcribed videos with the Screencast app built into Chrome OS*, and create a video library of lessons that students can watch from home.

• Record and narrate lessons, and then enhance by trimming or adding handwritten notes with a touchscreen or stylus
• Automatically save videos to your Google Drive—share a lesson with students or create a link for anyone in your school’s domain
• Flip the traditional classroom model by recording a lesson ahead of time and assigning it to students as homework
• Provide a more inclusive learning experience with automatic translation of video captions into other languages

Cast Moderator

Inspire students to share their ideas on the big screen—while always staying in control of who’s casting in your classroom—with the cast moderator.

• Keep class on track by controlling who’s casting and quickly turn off a cast with the click of a remote
• Connect with a secure 6-digit code saved on the cast receiver—no need to enter a code every time you want to present
• Moderate casting wirelessly so you can walk around the classroom as you teach without being tethered by cables
• Help students share ideas by casting to show how they solved an algebra problem or present a report right from their Chromebook

Ready to Make Your Choice?

Trafera is here to help you every step of the way. Need guidance on choosing the right device? We’ve got you covered. Looking for professional development, repairs through Incident IQ, or deployment support? We do that too. Whatever you need, we’ll make sure your technology works for you long after it’s in your hands. Fill out the form below, and let’s get started!

Chrome Ready, “Chrome OS vs. Windows: 10 Key Things You Should Know”
Digital Trends, ”Chrome OS Turns 10: Here is How it Evolved”